Reconciliation Administrator, Securities Transfer

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

Now Hiring: Reconciliation Administrator, Securities Transfer

The role is to control on a daily basis the reconciliation of the various securities balances, produce on a regular basis reconciliation reports as well as to handle inquiries received from the different internal parties.

Key Accountabilities:

• Responsible for the review and validation of the daily movements of various securities balances and to identify and resolve any potential reconciliation issues .

• Respond to written and telephone enquiries regarding reconciliation from different internal parties (other Operations team, Client Services, Compliance,..)

• Produce and verify daily and monthly and ad hoc reconciliation reports for key internal stakeholders

• Maintain and submit monthly statistics for fees and management reporting purposes.

• Ensure compliance with policies, procedures and regulatory requirements.

• Keep operational procedures and guidelines up-to-date and enrich them whenever needed

• Help further strengthen the risk framework by acting as first line of defense and implementing relevant controls

• Help streamline the process flows and develop initiatives to increase the added value for the clients, their shareholders and the company

• Other duties and responsibilities as assigned.

• Ability to analyze, problem solve and work independently with minimal supervision

• Maintain Capital Control & Integrity for the registrar

Must Have (s):

• College diploma or university degree in business and/or finance, or equivalent experience

• 1 to 3 years experience in similar role, an asset

• Proficient in Microsoft Office and Google suite applications

• Bilingual English/French, an asset

• Financial services industry experience, an asset

• Communication: excellent written, verbal and listening skills

• Organization & Detail Oriented: strong organizational skills and attention to detail.

• Ability to organize and prioritize tasks and effectively communicate with peers and all levels of the company

• Client Focus: develops and maintains strong relationships with internal and external clients. proven ability to understand clients' needs and develop the appropriate solutions

• Confidentiality: show discretion and ability to handle confidential issues

• Adaptability: flexibility to work on a wide range of tasks and ability to prioritise

• Decision & Problem Solving: strong decision making and problem solving skills

• Interpersonal skills / Teamwork:diplomatic manner and disposition when interacting and working with others: clients, co-workers and management.

• Independent worker: high level of self-motivation and at ease working independently when necessary, must have a flexible schedule to work overtime as required

• This role is 5 days/week at the office

Nice Have (s):

• Canadian Securities Course, an asset

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.