Transfer Credit Officer

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Reporting to the Associate Director, Transfer Credit, the incumbent evaluates courses from other academic institutions for the purposes of on-admission and post-admission transfer credit; evaluates courses from other institutions to prepare and issue letters of permission; corresponds with departments/colleges regarding transfer credit assessment; answers inquiries concerning transfer credit assessments, procedures and policies; makes recommendations for improvements to established protocols, procedures, systems, and online content.

Your responsibilities will include:

• Analyzing domestic academic documents to assess credentials against University equivalencies
• Analyzing foreign academic documents to assess credentials against Canadian equivalencies
• Reviewing and assessing student requests to attend other Universities on Letters of Permission
• Tracking departmental transfer assessment decisions
• Applying established standards to ensure adherence with transfer credit rules and guidelines
• Providing consultation and advice on the application of University policies and procedures
• Overseeing the data collection and analysis processes
• Implementing plans and process improvements for records administration activities

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four years of recent and related experience working in a registrar department, with demonstrated knowledge of educational systems and international credential assessment.
• Demonstrated knowledge of domestic and international post-secondary educational systems.
• Experience analyzing domestic and foreign academic documents.
• Experience and sound knowledge of best practices in transfer credit and enrolment.
• Demonstrated experience and knowledge of applying University policy and procedures.
• Demonstrated experience and ability with developing and maintaining web-based information and applications.
• Demonstrated experience with Rocket Shuttle, ROSI, Slate, Mobility Online, SAM, Transfer Credit Applications, Degree Explorer, Transfer Credit Equivalencies database in OASIS, Transfer Explorer, or similar systems.
• Advanced knowledge of MS Office, with particular proficiency in database and spreadsheet applications, internet and email applications.
• Excellent interpersonal, communication skills (both verbal and written), with proven ability to interact effectively with a variety of stakeholders.
• Excellent judgement and analytical skills.
• Excellent time-management and organizational skills.
• Demonstrated ability using databases/spread sheets.
• Ability to work both independently and as part of a team.
• Demonstrated attention to detail, accuracy and timeliness.
• Ability to prioritize and work under pressure in a fast-paced environment.

To be successful in this role you will be:

• Intuitive
• Organized
• Perceptive
• Problem solver
• Self-directed

Closing Date: 04/08/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.