Property Administrator

Job Title

Property Administrator

Job Description Summary

The Property Administrator will play a crucial role in the management and operation of our commercial properties. This position involves overseeing day-to-day activities, ensuring compliance with regulations, maintaining tenant relationships, and supporting the overall efficiency of property operations.

Job Description

Responsibilities:

§ Assist in the management of commercial properties, which include office buildings, retail spaces, and industrial properties.

§ Liaise with tenants for collection of rent and accounts reconciliation.

§ Maintain and prepare weekly accounts receivable aging report and explain arrears, recommending bad debt allowances and write-offs to the General Manager.

§ Manage late payment actions, including follow-up communications and documentation.

§ Address billing inquiries from tenants and provide timely resolutions.

§ Generate miscellaneous invoices and manage collections effectively.

§ Prepare and distribute rental set-ups as needed, ensuring accurate documentation.

§ Reconcile the rent roster on a monthly basis for accuracy and compliance.

§ Prepare Rental Letters and Welcome packages for new tenants.

§ Assist in tenant onboarding and orientation processes to enhance tenant satisfaction.

§ Manage the Accounts Payable process efficiently to support financial operations.

§ Process invoices in a timely fashion ensuring coding complies with budgets and maintain purchase order tracker.

§ Set up new vendors in ServiceEdge.

§ Prepare year end prebills and annual/monthly accruals.

§ Maintain and update tenant contact information.

§ Assist in collecting tenants and vendors insurance certificates.

§ Liaise with building operators while assisting with resolving tenant matters/requests.

§ Maintain effective relationships with vendors, contractors, and service providers to ensure quality service delivery.

§ Maintain thorough and organized on-site records to support all accounting functions.

§ Serve as the primary point of contact for tenants and address their inquiries and concerns promptly and professionally.

§ Provide informational and administrative support to site team members to facilitate smooth operations.

§ Assist in the preparation and input of property budgets to align with financial goals.

§ Ensure all activities comply with corporate and legal requirements.

§ Collaborate with Property Accountants regarding property revenues, expenses, and financial reporting.

§ Participate in special projects and additional duties as assigned by the Operations and General Manager.

§ Assist with preparing contract and updating contract tracking.

§ Implement cost-saving initiatives and strategies to optimize property management efficiency.

Required Qualifications:

§ Post-Secondary Education in Business with a major in accounting preferred.

Skills & Experience Required:

§ Prior experience in the Property Management or Real Estate field is a significant asset.

§ A minimum of 5 years' experience in an accounting or administrative role, with demonstrated proficiency.

§ Strong written and verbal communication skills, along with exceptional interpersonal abilities.

§ Solid accounting education and experience.

§ Highly organized, with a keen eye for detail.

§ Self-motivated with the ability to work independently as well as collaboratively within a team environment.

§ Ability to manage multiple tasks and continuously adjust priorities as needed.

§ Willingness to accept additional responsibilities beyond specific duties to support the management team.

§ Enthusiastic attitude and a strong desire to learn and grow in the role.

§ Experience with Yardi, Nexus, ServiceEdge software is a definite asset, as well as proficiency in the Microsoft Office - Word, Excel, and Outlook.

§ Must be able to provide a Clear Criminal Record Check.

This comprehensive role offers a unique opportunity to contribute to the efficient management of commercial properties while gaining valuable experience in the Property Management sector.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.

Cushman & Wakefield s'engage à respecter l'équité en matière d'emploi. Notre objectif est d'offrir un milieu de travail diversifié, inclusif et exempt d'obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l'offre d'emploi dans un autre format ou d'accéder à toute autre mesure d'adaptation au cours du processus d'embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.