Coordinator, Accounts Payable Contracts

Career Opportunity

A great opportunity within the Finance Department.

What You Will Do

Reporting to the Manager - Accounts Payable, you will be responsible for the timely processing and payment of invoices related to Project Procurement Contracts, Cheque Requests and various no-match payments. This includes ensuring payment is made within terms and discounts are taken where applicable.

You will process all invoices (i.e. certificates of payment) against all contract purchase orders generated by the Procurement and Category Management formally known as Materials & Procurement (M&P) Department's Project Procurement section (these purchase orders are not maintained on IFS and the certificate payments are processed, Contract Management System (CMS) like checking and scrutinizing the certificate of payment, ensuring that payment is made in accordance with the terms and conditions of the contract; entering the invoice/certificate on the Industrial Financial System (IFS) for payment; ensuring releases of holdback are not made until lien searches have been completed and the required documentation is received; forwarding all WHT related payment request to the Tax Expert; entering lien claims and remove them as per legal; preparing and forwarding the necessary forms for any special cheque delivery instructions or attachments.

You will process all TTC Cheque Requests (i.e. payments to be made without purchase orders) by scrutinizing all requests, ensuring the request is acceptable for payment (i.e. appropriate documentation is attached to substantiate the request), and verify the department's authorization; verifying payment request with TTC internal policies and entering all requests on IFS for payment; perform the necessary on-line transactions to enter, balance and pay the invoices; and ensure the correct vendor number and GL accounts are used, and that payment is released on the correct date.

You will process all payments for rental/leased properties and perform additional invoice processing duties like preparing vendor maintenance request forms for changes to the vendor file and follow up with the vendor for accuracy of information changes; reviewing vendor statements and take appropriate action; initiating meetings with vendors and/or end users as necessary to address problems; and responding to auditors' (internal/external) requests for information regarding Accounts Payable procedures and invoices

In addition to the above you will demonstrate behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

What Qualifications Do You Bring?

• Completion of post-secondary courses in basic accounting or related discipline, or combination of education, training and experience deemed to be equivalent. Combined with several years of experience in a similar environment using an automated financial system.
• Prior work experience with a computerized Accounts Payable system is preferred.
• Good understanding of Accounts Payable principles; and knowledge of basic accounting principles and practices.
• Strong mathematical skills.
• Strong customer service skills.
• Strong research and problem solving skills with the ability to analyze various forms of data.
• Proficiency in the use of a PC and computer applications such as Microsoft Excel and Word.
• Must be detail oriented as well as possess excellent communication skills, both oral and written.
• Strong organizational skills and the ability to multi-task and prioritize work.
• Must be a self-starter with the ability to work independently or as a team member in a fast-paced and high-volume environment with multiple deadlines

What Skills

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.
  

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.