Billing Assistant (1 Year Contract)

Are you a recent graduate with a passion for finance and an eye for detail? We are looking for a driven Billing Assistant to join our dynamic team! You'll gain hands-on experience, tackle daily challenges, and collaborate across departments, all while contributing to the success of our clients. If you're ready to grow in a professional services environment, this is the perfect opportunity for you!

Please note the timings for this role are Monday to Friday 9:00am-5:00pm.

Principal Duties & Responsibilities:

• Review accounts for accuracy prior to posting them in the finance system.
• Make adjustments to time entries and phase/task/activity codes.
• Process all write-offs.
• Prepare e-bill payables to clients' preferred e-bill portal and upload accounts.
• Analyze and correct e-bill rejections across the firm.
• Work closely with the Billing Rate Analyst to assist with billing rate uploads across the firm.
• Assist Billing Rates Administrator with rate changes and uploads as needed.
• Update and maintain the WIP Target Report spreadsheet when required.
• Engage in verbal and written communications with e-bill vendors, lawyers, legal administrative assistants, and other users.
• Provide additional support to the department or firm as required.
• Prepare Bills Rendered Reports, WIP Reports, or other billing reports as requested.

Job Specifications:

Knowledge and Experience:

• Recent graduate with a Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Prior electronic billing experience at a Law Firm or Professional Services Organization is a plus.
• Previous billing and/or e-billing experience is an asset.
• Proficiency in CMS or Elite is an advantage.
• Must have working knowledge of MS Word and Excel.

Skills and Abilities:

• Strong customer service skills.
• Highly organized and detail-oriented, with the ability to multitask and prioritize effectively.
• Strong verbal and written communication skills.
• Creative thinking, a positive attitude, and the ability to quickly learn new functions.
• Ability to document processes and procedures.

Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.