AP Specialist

UTemp is hiring!

UTemp is the University of Toronto's short-term staffing service. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.

About us:

Operations and Real Estate Partnerships Division (OREP) is the largest shared service division at the University of Toronto, providing a wide range of services to the University and serving three campuses. OREP is responsible for several key portfolios within the University, including Information Technology Services, Facilities and Services, University Planning Design & Construction, and Spaces & Experiences. We strive to provide efficient and effective services that support the University's mission of knowledge creation, educational program delivery and community service. OREP Financial Strategy and Services Department works closely with other departments, as well as internal and external stakeholders, to manage OREP's financial resources, enhance operational efficiency, and improve financial management capacity. The Finance Department ensures compliance, provides strategic advice, enhances support for the decision-making process, manages risks, optimizes financial processes, adopts new technologies, improves existing systems, and promotes best practices.

Your opportunity:

• Processing large volume of vendor invoices on daily basis using automating workflow system (Serrala).
• Scanning Invoices, Purchase Orders, Expense Reimbursements and other financial documents.
• Validating Vendors invoices using OCR (Optic Character Recognition) technology.
• Taking corrective action to process invoices in SAP once it is fully approved by Facilities and Services Business Units.
• Creating Purchase Orders in SAP.
• Investigate and respond to vendors and internal stakeholders queries regarding invoices status and/or payment.
• Processing Meal allowances to union staff.
• Reviewing and Processing Expenses Reimbursement.
• Initiate request to create new vendor and/or activate / deactivate existing vendors.
• Filing documents related to Accounts Payable functions.
• Process wire payment requests.
• Downloading high volume of Utilities bills from vendors web-portal.
• Other duties as assigned such as scanning and validating invoices for testing system improvement, cheque cancellation requests, ad-hoc journal entries.
  

Qualifications & Competencies

• College Diploma in accounting, finance or related field
• At least 2-3 years of experience in AP handling high volumes of transactions.
• Experience working with AP automation system and Optical Character Recognition (OCR) tools is an asset.
• Proficient in processing invoices, creating purchase orders, and taking corrective actions in SAP.
• Proficient in Microsoft Office, especially Excel
• Strong analytical and problem-solving skills.
• Good written and verbal communication skills for handling vendor and internal stakeholder queries.
• Detail-oriented with strong organizational and multitasking abilities.
• Ability in meeting deadlines while maintaining high-quality standards.

Start Date: Immediate

Contract Length: 3-months

Closing Date: 02/02/2025,11:59PM ET
Employee Group: USW
Appointment Type: Budget - Casual
Schedule: Monday to Friday; 8:45am - 5:00pm
Pay Scale Group & Hiring Zone: $35.81/hour
Job Category: Finance/Budget/Planning/Audit