Accounts Payable Administrator
Employment Status:
RegularTime Type:
Full timeBUILDING A WORLD CLASS TEAM STARTS WITH YOU
At the heart of CSA Group is a vision: making the world a better, safer, more sustainable place. It's been part of our mission for nearly one hundred years: from the first engineering standard for railway bridges developed in 1919, to more than 3,500 standards, codes & related products today.
Headquartered in Canada, with a global footprint of more than 30 labs and offices across Europe, Asia and North America, CSA Group tests, inspects and certifies a wide range of products - from every day househould items to leading edge technology-to meet exacting requirements for safety, performance and environmental impact.
Our employees take pride in making a difference in people's lives through the work that we do. We're looking for people like you to help make it happen.
Job Summary:
Works within the core accounting team, under the Global Finance Function
Primary function is to perform:
Vendor invoice processing and cash settlement transactions (including vendor payments and transfers of cash)
Supports CSA Group's vendor enquiries, following up with the vendor and CSA personnel in Procurement and other departments, as required
Addressing accounts payable and vendor payment matters
Responsibilities:
Responsible for daily preparation, verification and inputting of approved invoices into SAP/Workday AP module. Approved invoices consist of vendor invoices associated with purchase orders, vendor invoices without purchase orders, employee travel expense reports and refunds to accounts receivable customers.
Responsible for ensuring vendor invoices for services extending over a period of time or for goods not yet delivered are set up as prepaid expenses and the respective amortization schedule created.
Responsible for proper selection of invoices for weekly or bi-weekly payment and the subsequent payment and distribution through one of the following methods: cheque, Bill Pay (web service) RBC/BofA EFTs and Wires. Responsible for selection of appropriate bank account from which payments are to be made (depending on payment currency, paying legal entity, etc.).
Responsible for logging and maintaining a summary sheet for cheque printing control which is reviewed and signed off by management (Standards only). Ensures proper backup is attached for all payments/cheques in excess of $20,000 that are forwarded to management personnel for approval.
Responsible for having knowledge of and ensuring compliance with Finance policies and procedures affecting the accounts payable and cash settlement functions and others relevant.
Works directly with vendors and internal customers to investigate and resolve vendor payment enquiries.
Expected to assist external auditors and PST/HST auditors in the retrieving and explaining of paid vendor invoices.
Responsible for entering journal entries (parked documents) in SAP and Record Ad Hoc Bank Transactions in Workday (Cash Journal Entries), as required.
Responsible for reviewing, analysing, investigating and resolving items in the GR/IR account which do not clear promptly (only for SAP.
Responsible for providing a weekly forecast of cash requirements to the Treasury function and
to assist with Cash Management. Purchase/Sell/transfer funds as needed to support account balances on a weekly basis in RBC and BOFA to facilitate these cash needs.
Responsible for informing Corporate Accounting Manager of large amounts that need to be accrued on a monthly basis (based on knowledge of large invoices not entered at Month-end)
Responsible for obtaining a list of cleared cheques through RBC and performs on-line clearing on a daily basis (SAP only). Liaises with bank staff on legitimacy of cheques processed through RBC. Expected to be vigilant of signs of cheque fraud. Prepares and verifies bank deposit for U.S. and Canadian cheques on a daily basis.
From time to time, will assist manager and the team with other ad-hoc projects and activities on an as-needed basis.
Education & Experience:
Post-secondary education, preferably Accounting or Finance related
A minimum of 2 years of related experience
Requires working knowledge of one or more of the following computer applications: SAP (AP, GL, AR), Workday, BOFA, Bill Pay (web service) RBC, and Concur.