Accounts Payable Clerk, Treasury, Financial Services

Required Position

Full-Time Appointment

Responsibilities

Reporting to the Manager, Research and Accounting, the incumbent will primarily be responsible for the timely and accurate payment of vendor invoices, ensuring proper purchasing policies are followed as well as preparing daily deposits. The incumbent will also work with the Treasury staff to process weekly cheque runs, assist in the preparation and posting of journal entries and support with processing of employee and student expense reimbursements.

The successful candidate will

• Process deposits accurately and efficiently while ensuring deposits are posted to the correct accounts;
• Review and reconcile deposits from the University's student hub;
• Prepare deposit slips to send to the bank;
• Handle cash and cheques in a secure and confidential manner;
• Ensure the safekeeping of assets held within the vault and monitoring the movement of items within the vault;
• Review invoices to ensure proper policies are being followed;
• Prepare invoices for data entry and if necessary, performing the data entry tasks;
• Review reimbursements to ensure expenses are eligible, backup documentation is available and appropriate approval is included;
• Review and check for accuracy all receipts of honorariums and other T4A payments;
• Responsible and accountable for the University's petty cash as well as replenishing departmental petty cashes;
• Support the university community throughout the process and follow up for any missing or incorrect information as needed;
• Monitor the accounts payable email and courier mail for invoices;
• Responsible for the reception and serving of all walk-in inquiries;
• Other duties as assigned.

Qualifications

• College two (2) year certificate in Business Administration or in a related field;
• Minimum one (1) to three (3) years of experience in a related field;
• Advanced communication and customer service skills, with a proven ability to resolve client issues efficiently and professionally.
• Proficient in Microsoft Excel, Adobe Pro, and Google Drive for managing and analyzing data;
• Excellent verbal and written communication skills, showcasing the ability to interact effectively;
• Outstanding professionalism, ensuring a high standard of work ethic;
• Strong attention to detail and accuracy, vital for maintaining precise documentation and thorough record-keeping;
• Analytical thinking and problem-solving abilities;
• Written and verbal communication skills in both English and French are required.

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our Policy allows employees to tailor their work schedules to better suit their individual needs while still ensuring high service delivery.

Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Apply Now

Applications will only be accepted through our online form.

Position No. L2086-04

Salary $31.31 - $35.86 per hour

Competition ends
Tuesday, October 29th 2024 at 4:30 pm