Payroll / Benefits / Financial Clerk

Sullivan Mahoney LLP is committed to maintaining the tradition of excellence established by those before us. We are a firm in our resolve to provide strategic and cost effective advice in our vigorous pursuit to protect and add value to client interests.

Of course, the success of any law firm begins with its clients. We are grateful for the strong and long lasting relationships with a diverse group of clients. We are most appreciative of the trust and confidence they have always placed in us.

In over 60 years of practice, we have achieved so much. Yet, there is still so much to do. We are excited about the prospect of continued growth shaped by the same values established by our founding partners.

The salary range for the position of the Payroll/Benefits/Financial Clerk is $45,000 - $55,000 annually.

This incumbent is responsible for monitoring and processing all financial and payroll transactions of Essemm Professional Services Inc (Sullivan Mahoney LLP). This position will engage in effective cross-functional management with members of other departments and supervisors. The Payroll/Benefits/Financial Clerk is responsible for providing benefit administration, and excellent customer service. Staff interaction and communication is necessary in order to provide accurate information to both external and internal clients.

Key Responsibilities include but are not limited to:

Financial and Regulatory

• Overseeing and ensuring accurate entry and posting of all transactions for the company;
• Monitoring and controlling accounting computer programs and reports;
• Implementing and controlling the petty cash system;
• Reconciling all corporate asset purchases and billing;
• Resolving any errors in the accounting process;
• Responding to inquiries and reports from co-workers and lawyers;
• Month end bank reconciliation;
• Making appropriate remittances to government agencies and ensures the Company complies with applicable legislation;
• Assisting Accounting Supervisor and administrator in completing annual financial statement preparation;
• Willing to be called upon to provide temporary relief for Accounting Supervisor during absences;
• Performs such further and other duties as may be assigned and / or required from time to time.

Payroll and Benefits

• Completes all payroll processes for all employees;
• Records and maintains records of attendance and vacation for all staff ensuring we are all in compliance with ESA;
• Prepares all necessary payroll documentation of new employees, students and associates;
• Administers plan and enrolls staff and lawyers in group benefits plan;
• Makes appropriate remittances to government agencies and ensures the Firm complies with applicable legislation;
• Keeps abreast of any changes in specialty area and is quickly able to adapt to procedures to suit;
• Fosters an environment where other staff feel comfortable in asking for assistance and advice;
• Can be called upon to assist with planning and development of new projects and act as a representative of the Firm with external agencies and clients with confidence.

Team Support

• Exceptional attitude and work ethic;
• Willingness to assist others voluntarily or as requested in a team environment;
• Resourceful, highly motivated and able to adapt and learn quickly in applying new technical and professional skills;
• Regular and punctual attendance;
• Willingness and ability to support and enhance the Firm's presence and goals.

• Completion of formal introduction to accounting and payroll courses at the college level or equivalent combination of education and work experience;
• 1-2 years' experience in a legal accounting environment preferred;
• Excellent communication skills, problem solving skills and interpersonal relations is required;
• Advance computer skills are required with Microsoft Suite of programs the firm uses, experience with Excel spreadsheets and PC Law is essential;
• Demonstrates willingness and ability to resolve routine situations immediately using tact;
• Must be able to work independently, multi-task and prioritize complex assignments in a fast-paced environment;
• Organizational skills must be exceptional;
• Must be able to meet daily, weekly, monthly deadlines while working with regular interruptions.

Sullivan Mahoney LLP is one of Niagara's most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today.

In turn, we offer our staff competitive salaries and benefits. We are always looking for self-motivated, hard-working individuals seeking to be part of Niagara's pre-eminent full service law firm.

We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to proving accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Employment Equity Statement

The diversity of our workplace is at the core of our innovation and creativity and strengthens our knowledge and excellence. Sullivan Mahoney LLP strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The Firm seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification and ideas and perspectives.