Junior Bookkeeper

Sullivan Mahoney LLP is committed to maintaining the tradition of excellence established by those before us. We are a firm in our resolve to provide strategic and cost effective advice in our vigorous pursuit to protect and add value to client interests.

Of course, the success of any law firm begins with its clients. We are grateful for the strong and long lasting relationships with a diverse group of clients. We are most appreciative of the trust and confidence they have always placed in us.

In over 60 years of practice, we have achieved so much. Yet, there is still so much to do. We are excited about the prospect of continued growth shaped by the same values established by our founding partners.

The salary range for the position of Junior Bookkeeper is $50,000 - $60,000 annually.

The Junior Bookkeeper role is responsible for accurately processing financial transactions of the Firm, reporting and reconciling. This position will engage in cross-functional support with other administrative members and departments, and will assist and cover all accounting staff as necessary in order to provide accurate information for both internal and external reporting.

A good knowledge of the accounting function within a computerized accounting system is necessary. A good knowledge of Law Society regulations with regards to Trust Accounting is also required.

Key Responsibilities:

ACCOUNTING

• Assist Accounting Supervisor in daily accounting and reconciling to complete necessary reports;
• Ensure accurate entry and posting of daily electronic wire requests;
• Accurate completion of approved write offs for Accounts Receivable and Work in Progress as directed;
• Administer the petty cash system;
• Reconcile all corporate credit card purchases and Transaction Levy Surcharges to monthly statements;
• Responsible for reconciling and remitting HST and source deductions;
• Assist in account processing by reviewing and verifying the modified prebill;
• Assist in resolving errors in the accounting processes;
• Respond to inquiries and reports from co-workers and lawyers;
• Complete month end bank reconciliation within 7 days after month end;
• Provide temporary relief for the Accounting Supervisor during absences;
• Provide temporary relief for accounting personnel during absences.

TRUST ACCOUNTING

• Must be familiar with the rules and procedures mandated by the Law Society of Ontario for trust account deposits;
• Adhere to appropriate trust account controls;

CORPORATE ACCOUNTING

• Assist in year-end balancing of ESSEMM Professional Services Inc. and intercompany accounts.

ADDITIONAL DUTIES

• Keeps abreast of any changes in specialty area and is quickly able to adapt procedures to suit;
• Fosters an environment where other staff feel comfortable asking for assistance;
• Exceptional attitude and work ethic;
• Willingness to assist others voluntarily or as requested in a team environment;
• Resourceful, highly motivated and able to adapt and learn quickly in applying new technical and professional skills;
• Willingness and ability to support and enhance the Firm's presence and goals;
• Performs such further and other duties as may be assigned and/or required from time to time.

• Completion of formal cost accounting courses at the college level or equivalent work experience;
• Minimum of 5 years' experience in legal account environment preferred;
• Excellent communication skills, problem solving skills and interpersonal relations is required;
• Advanced computer skills are required with Microsoft suite of programs, experience with Excel and PC Law is essential;
• Must be able to work independently, multi-task, and prioritize assignments;
• Demonstrates willingness and ability to resolve routine situations using tact, judgement and diplomacy;
• Must be able to meet daily, weekly and monthly deadlines while working with regular interruptions;
• Organizational skills must be exceptional;

Sullivan Mahoney LLP is one of Niagara's most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today.

In turn, we offer our staff competitive salaries and benefits. We are always looking for self-motivated, hard-working individuals seeking to be part of Niagara's pre-eminent full service law firm.

We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to proving accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Employment Equity Statement

The diversity of our workplace is at the core of our innovation and creativity and strengthens our knowledge and excellence. Sullivan Mahoney LLP strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The Firm seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification and ideas and perspectives.