Budget Administrative Clerk

Court Services Division is looking for a versatile, self-motivated, energetic individual with excellent interpersonal and organizational skills. You will administer the financial information systems, provide analytical and administrative support to the Manager and Supervisors of Court Operations on a wide range of financial, human and physical resource issues.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• Process, code and reconcile financial transactions
• Monitor and verify petty cash, bank accounts, cash reconciliation and bank deposits
• Prepare annual and monthly budget estimates and in-year calendarized expenditure forecasts
• Calculate interest and distribute trust funds
• Use a computerized/manual system
• Exercise signing authority on accounts
• Provide administrative support to the local management team such as drafting correspondence, preparing reports and scheduling meetings
• Compile statistical information
• Respond to inquiries from external clients on financial matters
• Maintain financial tracking systems
• Review output of financial database for errors and discrepancies and ensure resolution
• Ensure ongoing development to meet business needs

How do I qualify?

Specialized Knowledge

You have:
• knowledge of financial administration, estimates and budget procedures, policies and guidelines to ensure financial records are accurate

Analytical and Organizational Skills

You have:
• demonstrated research and analytical skills to verify financial information in reports
• organizational skills to deal with multiple priorities

Communication and Interpersonal Skills

You have:
• oral communication skills to provide information and assistance to clients on budget requests and retention schedules
• written communication skills to prepare letters, budgets, financial and statistical reports monthly operating statements and journal entries
• interpersonal skills to obtain information from clients and provide advice regarding legal documents, financial processes and related procedures

Math and Computer Skills:

• You have demonstrated math skills to calculate and process documents to accounts payables/receivables and budget
• You have knowledge of financial spreadsheets, database and software packages (e.g. WIN, Integrated Financial Information Systems (IFIS)) to produce reports, prepare detailed spreadsheets, budget and data input

Additional Information

Address:

• 1 English Permanent, 43 Drummond St E, Perth, East Region, Criminal Record and Judicial Matters Check

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3

Category:

Administrative and Support Services

Posted on:

Friday, June 28, 2024

Note:
 

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• E-AG-216412/24

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job descriptionto make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Usto provide your contact information. Recruitment services team will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, July 15, 2024 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code .