Accounts Payable Technician
Duties and Responsibilities:
Reporting to the Supervisor - Accounts Payable, the incumbent is responsible for ensuring that supplier invoices, requisitions, independent contractor forms, and other payment requests comply with university policies and Canada Revenue Agency (CRA) guidelines as well as international payment (FINTRAC) rules, where applicable. The incumbent must be familiar with the unique requirements of various payment methods, such as direct deposit, cheque, credit card solutions and electronic payment options. Further to these duties, the incumbent is involved in the testing and implementation of new systems, including significant community support during transition periods. The incumbent is expected to have considerable contact with the University's faculty, staff and students, providing advice with other units in the Business Office to coordinate service delivery, and to assist in the formulation of new policies and procedures as they affect Accounts Payable.
Qualifications:
The incumbent must possess the following qualifications:
• Understand the accounting principles used in the posting and reconciliation of transactions to the general ledger and sub-ledger accounts.
• Knowledge of internal controls in an accounts payable system is required to ensure accurate processing of documents that will meet audit requirements.
• Remaining current on related CRA legislation allows for appropriate determination of employment status, as well as appropriate treatment of domestic and foreign taxable payments and HST payable.
• Understanding the HST rebate and input tax credit rules allows the university to maximize their recovery of credits.
• Being aware of the legal requirements of foreign transactions facilitates the payment process and reduces liability to the university.
• Articulate and possess good interpersonal skills due to the high level of customer contact.
• Due to the evolving nature of payment platforms, the incumbent must be able to remain current on the various programs used by Accounts Payable and understand how each uses and integrates data to perform the required payable functions.
• Able to work well with other team members to share duties efficiently and effectively and to achieve successful outcomes on project work, process mapping and other team-based activities.
• Demonstrated strong organization skills and the capacity to work accurately and efficiently with a high degree of attention to detail.
Education and Experience:
The above is normally acquired through the completion of:
• Completion of a 3 year undergraduate degree/diploma in Accounting or Business.
• Three years of experience in an accounting/bookkeeping environment, including the utilization of an accounts payable system.
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.