Accounts Payable Associate (Temporary 6 - 12 Months)

At Hydro Ottawa, we empower the lives of the people in the communities we serve.

As the electricity distributor to the Nation's Capital, our work powers all the essential activities that make up our lives - at home, at work and at play. And as Ontario's largest municipally-owned producer of green power, we are leading the way to a greener tomorrow.

We are looking for trailblazers and innovators to join us as we build an energy future that will keep our City and our planet green for generations to come.

Are you ready to make a difference in our community?

JOB SUMMARY

The Accounts Payable Associate is responsible for the input of transactions pertaining to the timely and accurate processing of payments to vendors and employee expense claims for all Hydro Ottawa Companies as well as flagging anomalies in data and coding.

MAJOR RESPONSIBILITIES

The essential responsibilities of the job include but are not necessarily restricted to the following:

• Run Accounts Payable and General Ledger reports and queries of accounts throughout the month as required.

• Complete the monthly prepaid schedule and create the journal entry to amortize prepaids to expense accounts and identify and record prepaid expenses when applicable.

• Ensure all Purchasing Card transactions are recorded in a timely and accurate manner and in accordance with applicable Hydro Ottawa policies, investigate and resolve non-compliance, and communicate with card-holders to resolve policy and/or JDE coding issues as needed.

• Provide assistance to others for both A/P and P-card reconciliation queries.

• Reconcile refund control account, and investigate and resolve errors on a monthly basis.

• Provide vendor analysis information for audit schedules and other accounting analysis as requested by Supervisor.

• Perform testing of changes in the accounting system and new processes; make recommendations as appropriate for system enhancements.

• Receive, open and log invoices, and distribute to appropriate approvers.

• Enter invoices in the accounting system for payments, ensuring correct approval, coding, and perform 4 way match.

• Investigate and resolve all invoice discrepancies with Purchase Orders with Purchasing and Receiving.

• Review invoices for appropriate documentation; ensure compliance with Hydro Ottawa policies and government legislation and approval. Adjust payment terms and commodity taxes in JDE as required.

• Spot audit and process expense claims; ensure claims are in accordance with Hydro Ottawa policy and ensure sufficient support is attached.

• Create payment control groups and reconcile payments to the control group for each cheque run. Prioritize cheque runs according to available discounts, due dates and internal requests.

• Coordinate with other groups to process void cheques and ensure appropriate documentation and approval prior to cheque being voided.

• Communicate with internal and external customers to resolve outstanding A/P issues.

• Print cheques and the cheque register and match invoices to cheques, distribute cheques accordingly.

• Set up existing vendors as electronic fund transfer (EFT) vendors into JDE and process manual electronic fund transfer payments, as well as retailers and on-line government remittances.

• Prepare manual cheques upon request by the A/P Supervisor.

• Provide advice/guidance on the Hydro Ottawa related policies and procedures and assist system users on how to complete claims as requested.

• Identify, investigate and resolve inappropriate amounts in the sub-ledger.

• Analyse, investigate and resolve internal inquiries related to payments and expenses

• Analyse, investigate and resolve external inquiries/vendor statements through research and coordination of information with other departments

• Respond to vendor requests and complete vendor reconciliations, where applicable

• Maintain signing authority documentation to support payment authority.

• File source documents and system generated reports, and coordinate with records group for archiving of documentation.

• Perform administrative duties to support function.

• Assist with training of new employees on processes.

• Perform walk-throughs with external auditors on A/P processes.

• Create and enter journal entries for auto-payments from our bank and other JE's as required.

• Perform other related duties as required.

EDUCATION AND EXPERIENCE

• Post-secondary education in a related field, preferably in business administration with a concentration in finance or accounting.

• Minimum 1 year experience processing high volumes of transactions in accounts payable using an enterprise resource planning software (ERP) (example, JD Edwards Financials).

• Equivalent accounting experience with a minimum of 4 years' experience working in an accounting environment may substitute for the stipulated educational requirements.

• Knowledge of the commodity tax regulations.

• Knowledge of the electricity industry is considered an asset.

• English essential, both oral and written

• Bilingualism (French/English) considered an asset

The terms and conditions of employment for this position are governed by the collective agreement between Hydro Ottawa Limited and IBEW Local 636.

Hydro Ottawa offers a Hybrid Work Model. Hybrid work is position specific, the details of which the hybrid model will be discussed with successful candidates.

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Hydro Ottawa is committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We are also committed to preventing and removing barriers to employment for people with disabilities, and we invite you to inform us should you have any accessibility or accommodation needs.

Applicants must be legally entitled to work in Canada.