Human Resources Intern, Distribution Centres

SUMMARY:

The Human Resources Intern is responsible and accountable for processing processing data changes in both Kronos and SAP in compliance with Company Policies, Collective Agreement and Government Legislation. This includes hires, terminations, updating employee information and processing labour sheets. This position interacts extensively with internal and external customers addressing any inquiries, via phone, e-mail or personally.

SPECIFIC RESPONSIBILITIES:

- Set up new hires in SAP and Kronos .

- Issue swipe cards for new hires or replacement cards and update Citrix system.

- Update systems with status changes, terminations, leave of absences and address/phone number changes, work schedule changes. Includes updating any tracking reports.

- Maintain files, keep filing up-to-date, including movement of active files to termination when required.

- Process payroll from a bookkeeping perspective in a Time and Attendance system (Kronos) and maintaining employee records.

- Process and balance the hourly payroll for the unionized full and part time employees for four (4) Distribution Centres on a daily/weekly basis. Accurate data entry, adding and balancing between Kronos and excel labour sheets.

- Ensure that job premiums, as set out in the Collective Agreement, are paid on a daily basis.

- Investigate payroll inquiries and process adjustments accordingly, utilizing tools such as SAP, Kronos and any supporting documentation.

- Print, sort and distribute pay stubs for those hourly employees not on E-Pay in the Distribution Centres.

- Saturday/Sunday routine includes auditing week, scrolling records in Kronos and daily and weekly balancing of payroll. (if required for vacation coverage)

- Assist to cover during peak vacation season for HR Coordinator role.

- Audit Emergency Leave of Absence forms once signed off by Payroll Supervisor. Update tracking report. This includes updating records in Kronos and SAP.

- Assist with Lawyer letter requests, confirmation of employment letters, audit of HR Master Data and make corrections.

- Report any irregularities in data to HR Coordinator/Payroll Supervisor/ Assistant Manager HR-DC.

- Producing reports for finance/operations and distributing as required.

- Run annual report for absence codes for hourly FT employees.

- Assist HR Assistant Manager/Sr. HR Manager with departmental projects as required.

QUALIFCATIONS:

- College Diploma in Human Resources, Payroll or Business Administration is an asset.

- 1+ years relevant work experience

- Good oral and written communication skills including good interpersonal skills.

- Solid mathematical and calculator skills. Strong computer skills. Knowledge of Kronos and SAP is an asset.

- Flexibility to work weekends, statutory holidays and extra days for vacation/absence relief, based on the needs of the business.

- Professional at all times and maintain utmost confidentiality of employee information and records.

- Experience in a Distribution Centre office environment and working with collective agreements is an asset.

- Ability to problem-solve and work independently with minimal or no supervision.