Accounts Payable Clerk

People, Place, Prosperity

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper - alive with opportunity.

Job Profile

The City of Cambridge has a full time position for an experienced Accounts Payable Clerk to join the Financial Services Division team, in the Corporate Services Department. This position reports to the Manager of Accounting and Financial Reporting.

What you will be doing

• Enforces policies and procedures including adherence to the Procurement bylaw surrounding use of purchase orders for invoice payments.
• Verifies authorized approval, workflows, and appropriate supporting documentation and coding.
• Ensures accuracy of invoice totals, HST, dates, payment terms and discounts.
• Resolves any discrepancies, and posts invoices in the finance system.
• Ensures that vendor invoices are paid within payment terms, following up with staff throughout the City on any unapproved invoices and communicating with the vendor any explanations/revisions.
• Maintain monthly deadlines by posting invoices to the correct period; verifies and reconciles all vendor statements and outstanding invoices, obtains copies of outstanding invoices and forwards for approval and processing.
• Responds to internal and external inquiries and provides instruction with regards to Account Payable questions.
• Responsible for opening and closing Finance counter point of sale system daily including balancing of point of sale terminal, preparing bank deposit, opening and closing the safe, and securing deposits.
• Responsible for the receipt of all departmental bank deposits; maintaining accurate records, providing written receipts, compiling deposit slips, and coordinating bank deposit pickup by armored courier. Ensures deposits on bank statement align to deposit slips, identifying any discrepancies.
• Meet all year-end deadlines for input, verification and posting of invoices, prepares documentation for year-end accruals and prepaids.

Education

Two-year College Diploma in Business Accounting or Similar

Experience and Knowledge

• One (1) to Two (2) years of accounts payable experience.
• Knowledge of purchase order (PO) invoices and adherence to payment terms.

We will ask you for these items if you are hired

Your compensation

This position is within Grade 5 of the inside workers union Salary Schedule and has an annual salary range of $59,459 to $63,209 (2025 rates).

Hours of work

The current regular hours of work are in accordance with the collective agreement, however, currently are 8:30 a.m. to 4:30 pm., Monday to Friday.

Advertisement expiration date

Interested candidates should apply at www.cambridge.ca/careers. This posting will close on January 13, 2025.

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact HRServices@Cambridge.ca to make your needs known in advance.

For more information on our Employment Equity, please read our full policy.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.