Program Officer, Grants & Contributions (Program Admin Officer 1-2)

About Us

The Department of Labour, Skills and Immigration (LSI) works as a trusted partner to grow the population, develop our current and future workforce, and foster inclusive, safe and fair workplaces. This includes welcoming people from across Canada and the world, helping people prepare for job opportunities and build the skills they need, promoting safe work environments and helping employers and employees know their rights and responsibilities. We work together to create a future where everyone has an opportunity to thrive.

Employment Nova Scotia is a Division within the Skills & Learning Branch of the Department of Labour, Skills and Immigration (LSI). Through various programs and services, we help Nova Scotians meet their employment potential; help employers find the employees they need to prosper; and help communities play an active role in developing well-balanced local labour markets.

If you are searching for a rewarding career opportunity, we have an exciting opportunity for you to explore as a Program Administration Officer, Grants & Contributions with Employment Nova Scotia.

About Our Opportunity

As the Program Administration Officer, Grants & Contributions, you will be responsible for the delivery of employment programs on behalf of Department of Labour, Skills and Immigration (LSI).

You will be responsible for managing organization and individual agreements throughout the entire agreement life cycle, from receipt of application to close out of the agreement. You will also provide support to communities, employers and individuals in their efforts to understand how LSI programming can best fit with their labour market needs.

As the Program Administration Officer, Grants & Contributions, you will report to the Regional Operations Manager and work under the supervision of the Team Leader.

Primary Accountabilities

• Developing contribution funding agreements through the receipt and assessment of applications, recommendation of financial support and helping individuals, employers and organizations understand ENS program terms and conditions
• Ongoing management of contribution funding agreements through the verification of progress reports, financial and activity reports, and contact monitors with agreement holders
• Evaluating the effectiveness and success of contribution funding agreements and completing agreement close out activities

Qualifications and Experience

This may be the right opportunity for you if you have a bachelor's degree in a related field with 1 year of related experience or an equivalent combination of training and experience. Related experience is defined as: experience providing information, interpreting, and applying policies, legislation, regulations and/or programs to citizens, employers or communities.

You have excellent communication skills (oral/written) and interpersonal skills, and you are skilled at navigating difficult conversations with the public or stakeholders. You are a self-starter with a high degree of personal initiative and integrity, who is able work under minimal supervision, and comfortable working in team environments while valuing an inclusive workforce. You possess time management skills, able to multi-task, identify competing priorities and prioritize your responsibilities. You have a strong attention to detail, can undertake analysis, evaluate proposals, and you think clearly and critically, and demonstrated judgement and problem solving skills and are able to make difficult decisions in a timely manner.

Other requirements include:

• Experience or education in finance and/or accounting related to business and/or government operations such as working with money, banking, bookkeeping, payroll, accounts receivables, accounts payable;
• Experience working with community stakeholders such as individuals, employers, clients, customers and organizations;
• Experience in negotiation; and
• Experience making presentations to individual(s) and/or groups.

While not required, the following will be considered assets:

• Experience in delivering programs to individuals and/or communities, such as employment programs, community programs, social programs, program management
• Experience working with and understanding the needs of various communities (e.g., African Nova Scotian, Persons with Disabilities, Youth, Older Worker, Indigenous, Francophone, Newcomers and Immigrants) that are part of the labour market and the challenges they face in achieving full labour market integration.

We will assess the above qualifications and competencies using one or more of the following tools: Interview(s), reference checks, oral presentations, and written exercises.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules