Staff Scheduling & Payroll Clerk

Requisition ID: 364644

Position Number: [[cust_PCN]]

Posting End Date: Feb. 4, 2025

City: Winnipeg

Site: Meadowood Manor Personal Care Home

Work Location:

Department / Unit: Administration

Job Stream: Non-Clinical

Union: Non-Union

Anticipated Start Date: March 3, 2025

FTE: Part Time - 1 Yr. Mat Leave Term

Anticipated Shift: Days

Daily Hours Worked: Flexible

Annual Base Hours: 2015

Salary:

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.

Position Title: Staff Scheduling & Payroll Clerk

Position Type: Part Time

Position Location: Winnipeg, Manitoba

POSITION OVERVIEW

Under the general direction of the Administrative Coordinator this position is responsible for ensuring that staffing schedules are created, adequate staffing levels are maintained, and time keeping is accurately implemented into QHR scheduling system for payroll, and that staff are aware of any changes to their schedules and positions.

The staffing and payroll clerk will place calls to staff as required to cover Meadowood's operational requirements, short and long-term absences and workloads. This position will enter timekeeping data into the QHR timekeeping system, handle the processing of payroll and related reports for HEB and will have responsibilities for maintaining positioning data. The scheduling and payroll clerk will also be responsible for maintaining, updating and executing scheduling changes, updating quarterly attendance reports for the Director of Care and providing general administrative support as required.

EXPERIENCE

• Must have 2 to 3 years' experience working with a Staffing/Payroll or timekeeping system such as (QHR, ESP or SAP system).
• 2 years' experience providing shift administration and support as it relates to staff scheduling.
• 2 years' clerical experience working in a scheduling or payroll capacity.
• 2 years' experience applying and working within the guidelines of collective agreement(s) e.g. MNU, CUPE, MGEU.
• Having previously worked in a Long-Term Care or Acute Care facility would be an asset.

EDUCATION

• High school graduate and proficient in office skills. Fully competent in MS Office programs including Word, Outlook, Excel and PowerPoint.
• Experience in working with a scheduling/timekeeping system, processing of payroll, knowledge of employee benefits and general office administration.
• A combination of relevant education and experience related to the position would be considered.

OTHER DUTIES

1. Other related duties as required and requested by Management.

2. Attends mandatory in services, seminars, courses etc. as required and determined by management including but not limited to:
   • Orientation
   • WHMIS
   • Workplace Safety and Health
   • PHIA
   • Emergency preparedness
   • Department-specific Inservices etc.
   • Inservices etc. mandated by WRHA or legislation/regulation.

RECRUITMENT BENEFITS

Meadowood Manor is a faith-based, 88 bed personal care home, privately owned but functions under the WRHA/Provincial Long Term Care program following the current MNU and CUPE agreements. We are located at 577 St. Anne's Road on a primary bus route, and we are attached to a 55 plus apartment complex offering economic rental rates as a housing option. Some of our other staff benefits include the following:

• Free parking
• Facility gym access
• Staff lounge - fully equipped
• Low-cost staff meals
• Regular Staff Appreciation events
• Long Term Service Awards
• Onsite Chaplain for spiritual support
• Near to St. Vital Mall, Groceries, Medical centres and other area amenities
• Close to walking trails along the Seine River, Abinojii Mikanah pathway and more

We have a dynamic, proactive leadership team, that encourages all staff to excel in their skills by providing ongoing education and training, with the opportunity to serve our residents with the highest degree of care.

If you consider yourself open to growing in your skills, are caring, compassionate and a team player, we would love to interview you for this position at Meadowood Manor.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodation is available upon request during the assessment and selection process.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.