Payroll & Benefits Advisor

Job Description

As the Payroll & Benefits Advisor, you will handle bi-weekly payroll processing and benefits administration while ensuring compliance with applicable regulations and standards.

What will you do?

Payroll

• Prepare and submit bi-weekly payroll.

1. Review, correct, and clear anomalies in Factory Track.
2. Import time into ADP daily, making all necessary corrections.
3. Collect and process payroll data accurately, ensuring deadlines are met.
4. Produce and issue bonus payouts and applicable payroll reports.
5. Track and calculate excess vacation pay, and process payouts upon request.
6. Manage contractor files and process payments where applicable.
7. Submit RRSP/DPSP contributions before deadlines.

• Maintain accurate, updated employee files and payroll profiles in all systems (ADP, Equitable Life, Factory Track, CSI).
• Complete full year-end payroll requirements, including T4s and T4As.
• Prepare all year-end rollover functions in ADP, including vacation entitlements and statutory holidays for the new fiscal year for all departments.
• Process service awards and communicate with employees.
• Provide Finance with bi-weekly journal entries from payroll.

1. Set up payments and wires for banking.
2. Enter journal entries, post invoices, and process payments
3. Balance the Employee Receivable and accrued vacation accounts.

• Calculate and accrue WCB, making quarterly payments and balancing the year-end report; process quarterly WSIB installments.
• Calculate and accrue Employer Health Tax, making quarterly payments and balancing the year-end report.
• Ensure compliance with Employment Standards for applicable regions.

Benefits

• Enroll employees in the Group Benefits plan accurately and in accordance with eligibility criteria.
• Audit monthly benefit billings for Equitable Life & Allstate and submit to Finance.
• Calculate, enter, and update all employee benefit deductions relative to wage adjustments, premium changes, etc.
• Administer Short-Term and Long-Term Disability files including calculating and track benefits requirements for employees.
• Administer Health Care Spending and Taxable Spending Accounts.

Administrative

• Advise employees and the company on the current and future payroll and benefits programs.
• Distribute relevant communications as required.
• Support and assist all team members with all payroll & benefits-related inquiries.
• Other duties as required.

Qualifications, Skills, & Abilities

• 3-5 years’ experience in payroll & benefits administration while having a Payroll Compliance Practitioner (PCP) designation is preferred.
• Strong knowledge of Canadian payroll & benefits regulations is required.
• Certified Employee Benefits Specialist (CEBS) designation would be an asset, but not required.
• Proficiency in processing payroll utilizing ADP Workforce Now is an asset. Other similar HRIS payroll experience is valued.
• Requirement of maintaining confidentiality to employee information.
• Excellent analytical and problem-solving skills, strong attention to detail and ability to meet tight deadlines.
• Strong interpersonal skills, professional manners and ability to work independently and in a team environment.
• Excellent oral and written communication skills.

What’s in it for you?

• Year-round, part-time permanent office work environment.
  • This position has the potential to move to a full-time role in the future.
• Working alongside a great team of talented individuals building a world-class product.
• Opportunities for advancement, including professional development.
• Family-owned company with annual family-friendly social events.
• Competitive compensation with annual wage reviews.

1. Salary: $60,000 to $70,000 / year.

• Extended benefits coverage including employee assistance programs.
• Annual profit sharing.
• Retirement savings plans.
• Employee purchase plans and boating experiences.

Working Conditions

• Office work environment - frequent periods of working at desk using computer; manual dexterity.
• Remote or hybrid arrangement are not available at this time.
• Daily interactions with employees, management, and public at large.
• Frequent need to give concentrated attention, either hearing or seeing to work being performed.
• Overtime may be required to meet deadlines.

Schedule