Senior Accounts Payable Administrator

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Reporting to the Senior Manager, National Accounts Payable the Senior Accounts Payable Administrator plays a key role in ensuring the timely and accurate payment processing, vendor maintenance and invoice audits. As part of our high-performing National AP Team, you will work in a fast-paced environment managing high-volume payment processing across 200+ bank accounts. This role requires exceptional organizational skills, Excel expertise, and the ability to multitask while delivering elevated customer service.

Key Responsibilities:

• Processing high-volume payments across 200+ bank accounts, adhering to established EFT and cheque run schedules.
• Review and ensure the accuracy of Accounts Payable invoices in Yardi Voyager. Verify proper GST/HST/QST coding and follow up on discrepancies.
• File monthly GST/HST returns, process the payments and maintain AP records and payment confirmations.
• Maintain and update vendor records with a focus on EFT onboarding to support efficient and secure payment processes.
• Monitor and manage vendor communications in shared inboxes, flagging and addressing issues as needed.
• Audit Workday employee expense reports for compliance, GST/HST/QST accuracy, and supporting documentation.
• Process pre-authorized payments, void cheque requests, and intercompany payment delivery schedules.
• Ensure timely signature approvals for cheques requiring authorization.
• Manage daily mail and courier distributions.
• Adhere to AP policies and procedures. Provide continuous support to AP Administrators on processes and tools as required. Perform AP Manager responsibilities during absences.

We are looking for:

• Exceptional time management skills with a proven capacity to prioritize and multitask in a fast-paced environment.
• High attention to detail and a commitment to accuracy.
• Proficiency with Excel, Outlook, Word.
• Strong verbal and written communication skills.
• Solution-oriented mindset with exceptional customer service skills and communication abilities.
• An eager learner who thrives on new challenges.
• Familiarity with Yardi or similar ERP systems is an asset.
• Minimum 3 years Accounts Payable experience. Understanding of the full AP Cycle. Basic understanding of accounting principles.

Don't have all of the above skills? Don't worry, we still want to hear from you!

The expected annualized base salary range for this role is $60,000 - $65,000.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.