Manager, Treasury Accounting (Term - 6 Months)

Job Category

Job Profile

Job Title

Department

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Manager, Treasury Accounting is responsible for accurate recording of the University s $2 billion revenues, including more than $300 million in payment card revenues, as well as the Trade Accounts Receivables (Customer Accounts) function, and implementation of the Workday Customer Accounts and Revenue modules across the University. This position is responsible for the implementation of best practice systems, KPIs, payment mechanisms, operations and processes that support revenue collection, and for cost efficiency in managing the inbound financial payments environment and the interface to business banking. The position is responsible for the University s bank reconciliation function and liaises with the Treasury Cash Team for functional support of University-wide banking and cash matters. As a subject matter expert in payment systems this position is responsible for keeping abreast of payment fraud protection strategies and optimizing the use of available payment systems and methods. The position brings banking and payments expertise to University-wide projects and manages changes to business processes associated with updated financial systems and/or banking arrangements.

Organizational Status

Reports to the Assistant Treasurer. Represents Treasury Accounting on University-wide projects related to the functional area and collaborates closely with stakeholders across the University to advance the payments strategy and develop solutions for e-commerce and payments integration. The functional support of banking and cash matters requires a high level of interaction with Treasury.

Work Performed

1. Leads the team responsible for providing functional support for bank reconciliation, treasury accounting and accounts receivable to the University community. Provides team leadership through training, resource planning, effective identification and resolution of issues.

2. Establishes targets and key performance indicators that will drive a culture of best practices and improvement in the day-to-day operations of the department. Performs root cause analysis and recommends countermeasures if metrics are not met. Reports out to senior management on possible financial, business, and control risks for the University, mitigation strategies and Workday Benefits Realisation measures.

3. Leads in the reengineering of business processes; providing leadership and direction in establishing innovative and best practices to improve and streamline the quality, efficiency and effectiveness of business processes while maintaining high levels of financial controls and accountability for bank reconciliation and trade accounts receivable

4. Oversees the University s bank reconciliation procedures to minimize the risk of fraud and maintains appropriate controls. Recommends strategies for the prevention and detection of monetary loss, errors and payments fraud through the ongoing development and optimization of bank reconciliation and credit card reconciliation processes.

5. Develops guidelines and manages website content for university merchants and the financial community pertaining to the recording of revenue, payment acceptance, customer refunds, billing, and stale dated transactions.

6. Partners with Treasury to evaluate optimal payment methods and new banking products and advises on appropriate incoming payment vehicles for UBC (virtual bank accounts, credit cards, incoming wires, EFTs) both for domestic and cross border payments. Assists with implementation of new third- party financial services with particular responsibility for ledger recording, reconciliation and auditability.

7. Oversees reports and dashboards relating to customers, revenue, trade receivables and bank reconciliation to ensure customer payments are accurately applied to outstanding invoices and funds accurately distributed to departments. Oversees the preparation of working papers and other related requests for the annual year-end audit process in respect of cash and trade accounts receivables.

8. Represents Treasury Accounting in various committees/groups to provide advice and recommendations related to incoming payment processes that involve banking and customer account (trade accounts receivables)activities to ensure that proper procedures and controls are maintained and payment methods are optimized

9. Leads ongoing and future Workday enhancements in respect of banking, revenue and trade accounts receivables (customer accounts) and the integration of revenue related third party point solutions and bespoke software ( epayment ) to the financial ledger.

10. Oversees the rollout of Workday customer accounts (trade Accounts Receivables) to the campus including training to maintain effective, efficient and accurate accounting processes, procedures and controls for the trade accounts receivables function and customer ledger reconciliation.

11. Manages Workday approvals including customer invoice maintenance changes, customer bad debt write offs, changes in customer details and customer refunds. As the central Customer Billing Specialist, reviews customer invoice set ups, formats and testing for all billing units

12. Responsible for end-to-end Workday customer accounts (trade accounts receivables) and bank reconciliation functions, which includes the customer billing schedules for deferred revenue per the customer contracts, aging reports, customer statements and provisions for bad debts

13. Annually reviews all customer contracts to identify high risks or concerns in respect of the integrity of the customer contracts database including a review of whether:
a) Customer meets UBC high risk profile
b) Contract Rates continue to be valid
c) Billing requirements are met

14. Other duties as required

Consequence of Error/Judgement

Errors not rectified could result in material misstatement and serious inaccuracy of the University s financial records. Failure to identify and follow up on exceptions and errors could lead to misappropriation of funds or the university becoming involved in money laundering activity. Failure to follow up and control customer (AR) balances could result in monetary loss to the University. Prevention and detection of fraudulent transactions through reconciliation processes is critical to protect the university s reputation.

Supervision Received

Performance is reviewed by the Assistant Treasurer and assessed in relation to broad goals.

Supervision Given

Supervises a team of CUPE financial clerks. Responsible for hiring, training, evaluating, coaching, disciplining, and terminating staff within a unionized environment. Makes recommendations with respect to the appropriate staffing level for the team

Minimum Qualifications
Undergraduate degree in relevant discipline. Completion of the CPA accounting program (CA, CGA or CMA). Minimum of eight years of related experience, or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline and completion of the CPA Accounting program (CA, CGA or CMA).A minimum of 8 years of experience or the equivalent combination of education and experience.A minimum of 5 years of managerial experience in a large, complex organization and preferably some corporate banking experience. In-depth knowledge of the payments ecosystem, banking, billing and accounts receivable modules of financial ledger systems. Proven experience with commercial banking applications and services. Effective interpersonal and communication skills. Proven supervisory, project management and problem solving skills. Ability to work within strict deadlines.