A/P Administrator

Position: Accounts Payable Administrator
Department: Finance
Reports to: Director of Finance
Term: 12 months (Parent Leave Coverage)

WHO WE ARE:
We create unforgettable moments that unite us all. We are more than the Vancouver Canucks. We are an organization striving to foster a high-performance culture, where our staff feels valued, inspired, engaged and challenged to deliver exceptional business results. We are overachievers who can make things happen by bringing enthusiasm and drive to the organization with a diversity of thought, and a passion for sport.

POSITION SUMMARY:
Reporting to the Director of Finance, the Accounts Payable Administrator is responsible for the invoice payment process for Canucks Sports & Entertainment (CSE) companies within the organization.

This is a 12 month contract full-time in office position, covering for Parental Leave, with the possibility of extending an additional 6 months.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Other duties may be assigned as required)

• Record and scan vendor invoices received and send out for approval
• Provide invoice coding as required and input and upload vendor invoices into the ERP system
• Verify vendor invoice tax calculations and self-assess taxes as needed
• Reconcile vendor statements and communicate with vendors and/or departments as necessary
• Process staff expense reports, ensuring appropriate backup and approvals are submitted
• Ensure approved invoices and expense reports adhere to company policies and procedures
• Prepare weekly vendor payments, including cheques, EFT, and credit card payment runs
• Assist with vendor onboarding to EFT payments, confirm banking information with vendors directly
• Perform credit card reconciliations by working with stakeholders across the organization to ensure the accuracy, timeliness, and proper documentation of all charges incurred
• Record fixed asset details obtained from vendor invoices into the ERP's fixed asset module
• Adhere to the AP month-end deadlines which include preparing journal entries for invoice accruals and intercompany transactions
• Provide input and assistance with special projects on the horizon such as a new document management system that would provide automated approvals and a paperless environment
• Assist during the annual audit by providing supporting documentation as needed
• File all matched and entered payables
• Provide backup relief for other AP Administrators

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• At least 3 years of accounts payable experience
• Strong proficiency in Microsoft Office applications
• Strong organization skills and excellent attention to detail
• Ability to thrive in a fast-paced, high pressure environment
• Team player attitude with a strong customer service focus
• Exposure to processing high volume amount of invoices
• Experience with MS D365 Business Central and SAP Concur is an asset

Vancouver is one of the most diverse cities in the world and Canucks Sports & Entertainment strives to create a workforce that is inclusive, equitable, and represents our beautiful, unique community. We value unique perspectives, ideas, and creativity that support a diverse, inclusive, respectful, collaborative, and fun work environment. Canucks Sports & Entertainment is committed to building and supporting a diverse team.