Sr.agent, Accounts Payable

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Richmond, (British Columbia, Canada), is seeking talent to fill the position of Sr.Agent, Accounts Payable. This job is full-time permanent.

Accounts Payable Processing:
• Invoice and Payment Management: Review, verify, and process invoices for payment in a
timely and accurate manner.
• Vendor Management: Maintain a strong relationship with vendors, handling inquiries,
disputes, and ensuring accurate payment processing.
• Payment Authorization: Ensure that all payments are properly authorized in accordance
with company policies.
• Reconciliation: Regularly reconcile accounts payable reports with general ledger
accounts, ensuring accuracy.

Financial Reporting:
• Month-End and Year-End Closing: Assist in the preparation of month-end and year-end
financial statements and reports by ensuring accounts payable transactions are accurately
recorded.
• Aging Reports: Prepare and maintain accounts payable aging reports, ensuring that any
outstanding invoices are followed up and resolved in a timely manner.

Compliance and Documentation:
• Adherence to Policies: Ensure all accounts payable processes comply with company
policies, internal controls, and legal regulations (such as GST/HST compliance in Canada).
• Tax Reporting: Assist in the preparation of reports for tax purposes, including applicable
sales tax reporting (e.g., GST/HST) on invoices.

Data Entry and System Maintenance:
• ERP System Management: Enter accounts payable data into the organization's Enterprise
Resource Planning (ERP) system and ensure that records are up-to-date.
• File Management: Maintain organized and accurate vendor files, including contracts,
payment records, and correspondence.

Payment Processing:
• Cheque and EFT Processing: Process cheque runs and Electronic Funds Transfer (EFT)
payments as per vendor agreements and internal policies.
• Payment Scheduling: Ensure timely payments are made, avoiding late fees and optimizing
cash flow.

Expense Control:
• Cost Allocation: Review and allocate expenses to the correct departments or cost centers,
ensuring correct coding in the accounting system.
• Audit and Investigations: Investigate and resolve discrepancies in payment or vendor
records, and assist with internal or external audits.

Team Leadership and Training:
• Supervision: May oversee or mentor junior accounts payable clerks, providing guidance
and support when necessary.
• Training: Provide training and support to new employees or junior team members on AP
processes and software.

Continuous Improvement:
• Process Improvement: Identify opportunities for process improvements in the accounts
payable cycle to increase efficiency and reduce errors.
• System Updates: Work with IT or finance teams to implement updates and improvements
to AP-related systems.

Customer Service:
• Vendor Inquiries: Act as the main point of contact for vendors regarding payment issues or
account discrepancies.
• Internal Coordination: Collaborate with other departments (e.g., Purchasing, Finance, and
HR) to ensure smooth and accurate accounts payable operations.

Reporting and Special Projects:
• Ad Hoc Reporting: Prepare ad hoc financial or accounts payable reports as requested by
management or senior leadership.
• Special Projects: Assist with special finance projects such as system implementations,
process audits, or system upgrades

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.