Regional Accounts Clerk

Under the direction of the Regional Principal or designate the incumbent is responsible for reporting, processing, and tracking financial details utilizing the college guidelines, procedures and good practice. The Regional Accounts Clerk will oversee accounts payable and receivable functions at the campus, ensuring accurate and timely processing of financial transactions and compliance with college and funder requirements. This role includes managing procurement processes, maintaining financial records, preparing reports, and providing support for budgeting and other financial tasks. Additionally, the incumbent will contribute to improving procedures and support other areas as needed, while promoting a positive work atmosphere aligned with the college's mission and goals.

Responsible for the work and duties for the accounts payable and receivable functions at the campus.
• Ensure all accounts payable and receivable sessions are finalized on a timely basis.
• Ensure monthly c-card processes are completed, including tracking approved c-card transactions as well as prepare and ensure accuracy for reports.
• Using established procedures, initiate payments on a timely basis.
• Ensure contracts, purchase orders, agreements, and requisitions have appropriate budget codes, signatures, and are accompanied by necessary documents.
• Ensure accurate financial data entry in Colleague and other needed databases or reports.
• Coordinate and ensure purchase orders, requisitions, vendor numbers, and /or applications, are completed.
• Prepare and follow up on requests for billing and cheque requisitions.
• Ensure necessary financial tracking and record keeping for college and external contracts are completed (as per funder and college requirements).
• Prepare reports as required.
• Maintain filing and tracking systems of all pending and completed documentation.
• Compile, maintain, and update working manual, describing daily, weekly, monthly, and annual routines and activities, in sufficient detail to enable a qualified person to substitute with minimal training.
• Ensure all month/year end information is compiled and entered correctly and in a timely manner.
• Seek ways and/or make recommendations for improving procedures and efficient operation.
• Ensure petty cash disbursements, bank deposits, invoicing, or other special projects, follow existing college procedures and guidelines.
• Provide assistance for budgeting processes.
• Responsible for accurate and timely recording of money transactions.
• Act as back up or relief coverage for other areas as required. .
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
• You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other related duties assigned by Regional Principal or designate as required.

• Recognized one (1) year certificate in Accounting/finance, business administration or related field of study
• 2 years or more experience in accounting and administrative support work

• Proven ability to provide accurate, complete, and current information or reports within expected timelines.
• Proven computer experience, including word processing, database, and spreadsheet creation and use.
• Demonstrated commitment to service excellence.
• Ability to maintain confidentiality and privacy requirements.
• Good interpersonal skills.
• Flexible in work habits.
• Ability to work under pressure, prioritize workload, and meet deadlines.