Accounts Payable Clerk

ABOUT COULSON AVIATION

Coulson Aviation is a global aerial firefighting company that operates in the USA, Canada, Australia, and Chile.

Coulson Aviation operates with a fleet of large aerial firefighting aircraft consisting of both fixed-wing and rotary-wing aircraft. With our fleet, we can run rapid aerial fire suppression, including initial attack and extended attack protocols.

Coulson Aviation is a part of The Coulson Group of companies. We are a financially stable and growing organization that has been in business since 1960.

WHAT WE’RE LOOKING FOR:

We are seeking an Accounts Payable Clerk to join the Finance department at Coulson Group of Companies. The Accounts Payable Clerk is responsible for the financial processing of transactions in the accounts payable department for Coulson Group of Companies.

Responsibilities:

• Review and process accounts payable transactions accurately and timely, ensuring proper procedures are followed, deadlines and operational needs are met
• Receive invoices and ensure they are approved by the correct authority, ensure coding of invoices is correct and processed in the correct legal entity
• Prepare approved cheque runs for signature
• Receive and match invoices to purchase orders/agreements and input invoices accurately into accounting system
• Track outstanding unmatched amounts
• Work with other departments such as Purchasing and to resolve issues with purchase orders and invoices
• Work with vendors and external customers to resolve issues
• Prepares vendor reconciliation statements
• Track invoice aging to ensure effective coordination with cheque run cycles
• Maintain accounts payable systems and procedures to ensure adherence to policies and regulations
• Support the Finance team with period close procedures as required.
• Assist with external audit and tax audit requirements
• Ad-hoc projects as necessary

Requirements:

• High school diploma required
• Accounting or Business Diploma preferred
• One year relevant experience in a similar role
• Experience in environments that require managing ambiguity and multiple deadlines among various stakeholders and can quickly adapt to changing priorities.
• Solid proficiency in Microsoft Office Suite, particularly Excel
• Strong math skills and an aptitude for working with numbers
• Meticulous attention to detail and accuracy, strong reconciliation skills
• Strong interpersonal skills-both internal and external
• Positive attitude and a team player
• Adaptable with a continuous improvement mindset
• Problem identification and resolution skills
• Strong organizational and planning skills

BENEFITS:

• $18.00 – $23.00 per hour, depending on experience and education.
• Employer-paid extended health benefits, and access to a 5% matching pension plan.