Accounting Assistant

SCOPE OF POSITION

The Accounting Assistant will be responsible for performing full-cycle accounts payable functions for single and multiple groups of companies while maintaining physical and online records of invoices, financial reports, etc. The Accounting Assistant will support the Accounting Team with month-end, year-end closes and other ad-hoc projects as required.

ROLES, RESPONSIBILITIES & EXPECTATIONS

Accounts Payable & Accounting

• Perform the accounts payable function for single and multiple group companies
• Perform the processing of weekly expense reports and payments to employees
• Organize invoices, statements and other relevant documentation
• Code invoices to GL accounts and input invoices into Harmony (Oracle PeopleSoft)
• Prepare, process and distribute vendor EFTs and cheque payments
• Create new and maintain vendor records
• Perform monthly bank reconciliations and credit card reconciliations
• Create new and maintain customer records
• Enter sales invoices into Harmony (Oracle PeopleSoft), match and record customer payments

Administration / Other

• File accounting documents, which includes but not limited to invoices, receipt documentation, banking information, payroll information and other corporate documents
• Assist with payroll processing and filing
• Provide support to other company personnel / departments
• General administrative duties such as mailing, photocopying and organization
• Support Accounting team members with the month-end close and other ad-hoc projects, including review, analysis and reconciliation of invoices, accounting records, bank accounts and GL balances, vacation backup support
• Maintain a proper filing system for accounts payable, accounts receivable, payroll and other corporate filing requirements

SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED

Education Requirements

• Has taken some post secondary accounting courses
• Post secondary degree or diploma in accounting preferred

Experienced Requirements

• 3-5 years of accounts payable experience in a high volume and fast-paced environment
• 3-5 years of previous work experience with an ERP system (Oracle PeopleSoft is an asset), multiple entities and currencies

Technical Requirements

• Advanced knowledge of MS Office, especially Excel

Soft Skill Requirements

• Excellent communication skills: both written and verbal
• Exceptional attention to details, time management skills and the ability to meet tight deadlines
• Ability to work independently and prioritize tasks
• Ability to adapt to a fast paced, high growth environment

ConeTec is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by applicable law.