Property Administrator
November 19 2024
Industries
Real Estate
Categories Bookkeeping,
Edmonton, AB • Full time
Property Administrator
First & Jasper, 10065 Jasper Ave, Edmonton, Alberta, Canada Req #910
Tuesday, November 19, 2024
GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.
The Property Administrator is accountable to the Property Manager. Seventy-five percent of this position is responsible for the day-to-day payables and receivables. The Property Administrator is a "hands on" non-management position working closely with the regional accountants and property management teams.
RESPONSIBILITIES
Payment Processing
- Identify and code operating and capital expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
- Issuing purchase orders with audit control for appropriate expense account coding.
- Invoice control:
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- ensuring proper approval on all invoices
- maintenance of site office payable e-files.
- attention to chart of accounts and annual budget forecasts.
- confirming holdback (capital) amounts and amounts paid to date from vendor invoices to the accounting information system (CM & Yardi)
- Prioritize property operating expense invoices that require immediate payment
- Coding corporate and property management invoices using the coding matrix set out by the accounting department.
- Processing monthly payments (cheques, wire transfers)
- Depositing cheques:
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- Application of payments to the correct charges and tenant
- Prompt deposit of all cheques to meet legislated RECA policies.
- Verify correct cheque payee.
- Recurring payable process control:
- completion of recurring contract payables for fiscal year
- obtaining proper approval of recurring payable
- cancellation/recreation of recurring payables due to change as required.
Reporting
- Complete variance explanations for monthly property reports
- Generating reports for property managers as required.
- Assisting the Property Manager with the preparation and input of the budgeted operating expense.
Vendor Communications
- Attending to vendor queries in a timely and courteous manner.
- Keep Property Management (PM) team apprised of any major vendor issues.
Administrative Support
- Reception relief (answering phone calls, answering door)
- Will be expected to perform miscellaneous duties as relates to property management as may be delegated by the Property Manager or delegate from time to time.
- Assist with internal and external engagement events.
- Cross trained with the PA - Operations for absence coverage
QUALIFICATIONS
- Minimum of high school diploma.
- Post-secondary education in Accounting or Business Administration would be an asset.
- Former experience in bookkeeping, accounting, etc. would be an asset.
- Must be computer literate in Microsoft Word and Excel, have a high degree of accuracy, pay great attention to detail and be able to work under tight deadlines.
- A positive attitude with exceptional interpersonal skills.
- Ability to work both independently and in a team.
- Excellent written and verbal communication skills.
- Must have strong attention to detail.
WHAT WE OFFER
- 3 weeks of vacation per year
- 3 paid personal days per year
- Half-day every Friday before a long weekend
- Eligible to participate in our annual performance based bonus program
- A comprehensive health benefits plan that supports you and your family
- Up to $2,000 annual education allowance
- Up to $5,000 annual mental health coverage
- A friendly, welcoming, and supportive culture
- Many social and team events!
Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.
Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
Other details
- Job Family Comm - Property Administrators
- Job Function Property Management
- Pay Type Salary
- Employment Indicator Regular Full Time
- Travel Required Yes
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