Clerk, Accounts Payable

PURPOSE

The Clerk, Accounts Payable is accountable to the Supervisor, Accounts Payable for the timely and accurate processing of account payables documentation to ensure that the liabilities of the company are paid in a timely manner to reduce liability risks and enhance the company's reputation as a responsible business partner. As well the clerk is responsible for managing vendor inquiries and periodic payables reporting.

DUTIES AND RESPONSIBILITIES

1. Invoice Processing
Performs day-to-day activities to match and post received purchase orders and contracts to invoices, or processes invoices without purchase orders or contracts, within the centralized accounts payable group while ensuring correct authorization routes are chosen in a timely fashion to avoid late penalties and to develop positive relationships with clients and third-party vendor.

2. AP Policy and Procedure Verification
Ensures all invoices are entered according to the existing Accounts Payable protocol, following the purchases, payables, and payments policies, processes, and procedures. Invoices that cannot be entered accordingly are communicated to the Accounts Payable Specialist for further management.

3. Supplier Statements
Analyzes supplier statements received, follows up on any outstanding payments to be made and resolves any discrepancies in payment amounts to ensure accuracies in billings and payments.

4. Payable Accruals
Prepares accrual reports and submits to the appropriate manager/s for review and adjustment.

5. Periodic Payables Reporting
Coordinates and develops relationships with various internal functions to ensure timely submission of accounts payable information in order to complete monthly, quarterly, and year-end reports.

6. Utilities
Reviews and reconciles payments relating to utilities and other significant general ledger accounts to make sure all balances are paid on a timely basis.

Any other job related duties and/or projects that may be assigned.

MINIMUM REQUIREMENTS
Skills, Knowledge, Experience and Education

• College Diploma in Accounting or Business Administration or equivalent
• Minimum of 2 years of relevant accounting experience in an automated environment
• Intermediate to advanced working knowledge of MS Office applications

Core Competencies

• Excellent communication skills (both written and verbal)
• Good quantitative analysis skills
• Good organizational skills
• Strong analytical skills
• Attention to detail

ADDITIONAL REQUIREMENTS

• Previous experience in real estate industry is an asset
• Previous experience with Yardi is an asset