Accounts Payable Analyst

Join Our Team at SMS Equipment!

At SMS Equipment, we believe that the right partnership makes everything possible. We're seeking a dedicated Accounts Payable Analyst to cover a maternity leave until December 2025, with the possibility of an extension. If you thrive in a collaborative environment where innovation and success are celebrated, we want to hear from you!

Why Join SMS Equipment?

• Opportunity for career growth in an innovative and industry-leading company.

• Collaborative and dynamic team environment.

• Competitive compensation with a salary range of $55,000 - $60,000.

• A culture focused on safety, sustainability, and work-life balance.

• Temporary maternity leave coverage until December 2025 - possibility of extension.

Your Role:

In this role, you'll be responsible for managing vendor reconciliations, ensuring accurate AP subledger maintenance, processing invoices, and handling a variety of financial tasks. Key responsibilities include:

Vendor Reconciliations:

• Reconcile large vendor statements to AP records, analyzing multiple data sets.
• Collaborate with vendors to resolve invoice discrepancies and prevent aging payables.
• Resolve discrepancies between purchase orders, invoices, receipts, or payments.
• Utilize inventory transactions to investigate discrepancies between company records and supplier statements.
• Respond promptly to vendor and internal inquiries.
• Process outstanding credit balances as refunds or deductions.

AP Subledger Management:

• Maintain the integrity, accuracy, and completeness of the AP subledger.
• Investigate aged payables and reconcile the AP subledger to the AP GL, correcting variances.
• Track vendor refunds and resolve system or software issues in collaboration with IT.
• Identify opportunities to improve efficiency and reduce AP risks.

Open Purchase Receipts Subledger:

• Ensure the accuracy of the purchase receipts subledger.
• Investigate aged receipts and work with branch operations to resolve unmatched receipts before they become aged.

AP Balance Sheet & System Reconciliations:

• Reconcile AP GL balance sheet clearing accounts and clear aged transactions promptly.
• Reconcile large amounts of data between systems to ensure data accuracy.
• Collaborate with IT to maintain appropriate controls and data integrity across systems.

Expense Report Processing:

• Review employee expense reports in SAP Concur for compliance with company policies.
• Ensure GL coding accuracy and reconcile direct taxes to receipts.
• Maintain proper approvals to meet J-SOX compliance.

Vendor Payments & Invoice Processing:

• Process vendor payments in multiple currencies.
• Analyze cost invoices and assign proper GL account.
• Match vendor invoices to purchase orders, investigating price variances.
• Route invoices for approval and ensure timely processing in compliance with J-SOX.

What You Bring:

• A minimum of 3 years of Accounts Payable experience in a high-volume environment, post-secondary education in Accounting or Business is an asset ; a combination of experience and education will be considered.
• Experience with an ERP system, including purchasing, inventory, and AP modules.
• Excellent attention to detail, time management skills, and the ability to work independently with strict deadlines.
• Strong oral and written communication skills, with the ability to work collaboratively in a team environment.
• Ability to drive continuous process improvements, challenge the status quo, and cultivate strong relationships both internally and externally to support team success.
• A collaborative team player who cultivates strong relationships and influences others to create a positive work environment.
• Bilingualism in English and French is an asset.

Pre-Employment Requirements

• Reference
• Criminal and Credit Check

If you are a highly motivated finance professional looking to make an impact, we encourage you to apply. Join us and contribute to the success of our organization through financial excellence!

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest, however only those selected for interview will be contacted.